Reporting to the Senior HR Manager, the HR & Office Co-Ordinator is responsible for providing a broad range of administrative support to the Human Resources department, as well as supporting a new and rapidly growing city center-based office. Rapidly learn and develop the foundations for a career in HR while at the same time developing other highly important skills such as program and project management. The HR & Office Co-Ordinator requires a high level of organization and attention to detail, problem-solving, maintaining confidentiality, and the ability to execute on human resource processes.
- Assist with all UK HR Operations processes and tasks including; payroll, employee administration, employee LOA (Maternity, Sickness, and so on), statutory reporting, compliance audits, pension administration, on/off boarding, and right to work documentation.
- Perform HRIS/benefit/payroll entry, reconciliation, and audits.
- Manage day-to-day benefits administration, including new hire enrolments and first point of contact for questions, and assist with the Sr HR Manager with the annual renewals process.
- Create, maintain, and audit employee files, including employee status changes, new hire, and exit paperwork, benefits, and payroll, ensuring adherence with company policies, SOC2, GDPR, and document retention guidelines.
- Maintain HRIS and support production and maintenance of reports, including organizational charts, employee headcount, stock option grants, and other reports as needed.
- Respond to employee and manager inquiries regarding benefits, policies, employee data, and HR systems, escalating as appropriate.
- Assist with Annual Monitoring Return and 3-Yearly Article 55.
- Assist Recruiter with co-ordination of interviews, new hire paperwork, and other tasks as required.
- Assist the Sr HR Manager with employee relations tasks as required.
- Deliver training to employees as and when required.
- Local office management duties such as stationery orders, other supply orders, health and safety tasks, arranging maintenance/servicing of equipment, and greeting visitors.
- Other duties as assigned.
Key Skills and Qualifications
- 1-2 years of experience in Human Resources, with experience in employee and payroll administration.
- Minimum of bachelor’s degree in Human Resources or related field required
- Proficient in Microsoft Office software, including Word, Excel, Outlook, and PowerPoint. Knowledge in ADP Workforce Now or other HRIS is a bonus.
- Can-do positive attitude and willingness to help with all tasks in a fast-paced, growing office.
- A people-person mindset, with a natural knack for building relationships and rapport at all levels of an organization
- Strong attention to detail, thoroughness, and follow-through.
- Flexibility and the ability to adjust to a constantly changing work environment is a must
- Exceptional communication skills, both written and verbal, with the ability to adapt communication style to suit the situation.
- Excellent time management and organizational skills and has an ability to prioritize, anticipate needs, and adapt to changes in focus.
- Dependable and consistently working in the office to provide the necessary level of support to the HR team, employees, and management.